Event Schedule: Ignite on day 1 / Workshop on day 2

Day 1 (December 1st)

• Proposed: Out of town guests arrive this morning or the night before
• Proposed: Optional behind-the-scenes tour of a DC collection
  • 10:30am, for two hours
• (Lunch on your own)
• Ignite talks and unconference
  • Unconference and Ignite
    • Proposed timings...
    • 2pm start
    • 2:30 - 3:15 session 1
    • 3:30 - 4:15 session 2
    • 4:30 - 5:15 session 3
    • 5:30 - 6:30 Ignite talks
    • 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas)

Day 2 (December 2nd)

• Formal workshop (invitation only)
• Catered breakfasty-thing
• Workshop kickoff; sessions
• Catered lunch
• Afternoon sessions
• Wrap

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Administrative schedule and flow for use by organizers

Administrative schedule and flow

Tasks that need doing/scheduling

Week of September 27 (Week -9) Open Ignite entries Finalize google form for Ignite proposals Upload unconference/ignite invitation video Announce unconference and Ignite talks Need to lock down hotel info and timing first, via CLIR Draft invitation email and invite first batch of workshop participants Week of October 4 (Week -8) Invite second batch of workshop participants Week of October 11 (Week -7) Final workshop invitations out Finalize workshop participant list Week of October 18 (Week -6) Week of October 25 (Week -5) Close Ignite entries (Oct 31st, 11:59pm) Select Ignite participants Week of November 1 (Week -4) Week of November 8 (Week -3) Week of November 15 (Week -2) Week of November 22 (Week -1) Week of November 29 (week 0!) November 29 Sunday November 30 Monday December 1 Tuesday December 3 Wednesday

[In no particular order] Catering A/V contract for Ignite and meeting Hotel contract for Ignite/Unconference Choose collection for optional behind-the-scenes tour Permission to use logos Done - edsonm Record/upload invitation video in progress - edsonm Assess AAM conference room size in progress. E. Merritt to supply by COB Oct 7. - edsonm troubleshoot Wikispaces adding for existing users - edsonm AR - include alternate format message in Ignite form/video AR - check with Christa/Amy re: video release finalize hotel contract prior to announcing Ignite List of people/orgs to contact to spread call for entries/workshop Partners DH programs MITH CHNM DH Action Lab Brown Yale DH Lab Library Schools Public Libraries DC Europeana AvoinGLAM Unconference promo initial goal: get it onto calendars, bookmark the page AR - put up a wiki page for Ignite/unconference goals, spirit, links to forms, basic info/logistics Unconference registration Mike make form Mike lock down place/time Mike lock down program *

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Logistics

Conference room at AAM

Architects rendering of new AAM conference room.

AAM's new conference room.
The room is 20' x 33' and will seat 24 around the table, with space to pull in about 10 side chairs. The room will be equipped with A/V and conference phone.

Code of Conduct

We value your attendance. The OpenLab Workshop is being convened under the DLF's Code of Conduct.